Top 9 tips for Project Management

Project management entails the planning and structuring the resources of a company to drive a particular job, event, or assignment towards completion. It can include a one-time activity or a continuous project, and resources managed include employees, investments, technology, and conceptual property.

The job of a Project Manager tends to be the same irrespective of the industry i.e., defining the purpose of the project and setting the deadline by when the project must be completed.

Project Managers are also responsible for creating quality checks to guarantee that the finished components match a specific standard.

Generally, the project management process involves five stages

  1. Planning
  2. Initiation
  3. Execution
  4. Monitoring
  5. Closing

From beginning to end, every project requires a plan that describes the way things will start, how they will be developed and how they will end.

Each project usually has a time frame and budget. With good Project Management, all the above-mentioned steps help a Project Manager to run everything smoothly, in budget and on time.

Hence, Project management plays a vital role in facilitating organizations to transform business and execute their plan efficiently. But, ever wondered what is the secret behind delivering successful projects one after the other?

There are many methodologies out there like the waterfall method, agile, Critical Path Method (CPM), etc each having its own advantage and disadvantage, and different projects call for a different methodology. However, efficient project managers need much more than technical skills. Below are the nine tips for better Project Management.

  1. Before starting the project, ensure that you have complete details of the project: It is necessary to have a clear understanding before starting the project. It is necessary that all aims and purposes are communicated to the team members, clients and other people involved in the project.
  2. Have the project management team with the right size: For successful completion of a project, it is a must to have people with enough skills and experience that match the project. This also helps in limiting the number of people involved in the project which in turn maximizes the efficiency.
  3. Have a detailed work plan and set in place a Risk Response team: Having a work plan is essential for a project’s success. A thorough work plan assists as an origin for the team as it represents the duties of each member in the team to perform their tasks and meet deadlines accordingly. This gives a clear understanding of what is expected and when.

However, more often than not, things are bound to go wrong even with thorough planning. Hence, it is necessary to have a team solely to assess the worst-case scenarios and prepare beforehand on how to tackle them.

  1. Avoid Micromanaging: Micromanagement is a management style marked by closely observing your employees. Though it means paying attention to the work done by the team, it can have a negative impact. Instead, communicate effectively with the team so that they have a clear idea of what is expected of them and are involved at every stage of the project management process.
  2. Develop both leadership and technical capabilities: Usually, developing technical skills is emphasized more than developing leadership qualities. But, relying entirely upon these technical skills affect the soft side of Project Management. Project Management is about leadership skills and empathy as much as it is about meeting deadlines and getting work done.
  3. Monitor and track progress regularly: Regular contact with the team as well as the stakeholder is the best way to guarantee a project is on track. With infinite activities and other constraints to handle, one is likely to lose track of one thing or another. Acknowledging milestones can be an excellent means to track the improvement while keeping the members of the team motivated.
  4. Looking our for risks: Address every bit of risk before it builds upon itself and becomes harder to tackle. The risk response team must have a clear idea for handling risks from identifying them to analyzing, monitoring and controlling them.
  5. Documenting information related to the project: Documenting the project-related information can prove useful for other future projects. This adds an additional benefit for leveraging the knowledge with other projects and acts as a powerful resource for current as well as future project managers joining the organization.
  6. Conclude: Once the project has been completed, hold a meeting and list down the issues faced during the project as well as the things that worked well. This acts as an excellent chance to consider what went wrong and how they can be improved for forthcoming projects.

Project managers are likely to have a lot of pressure on their shoulders, but this type of pressure is what puts you ahead in your career. The above-mentioned tips are a few of the many project management practices and incorporating them can help you plan and manage your projects much more easily.


Author Bio:Amelia Emma is a Content Marketing Manager at the GreyCampus with an experience of Six years in developing unique and research-driven content on professional certification courses like PMP, ITIL, Lean Six Sigma and many more.


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